Hiring for the Holidays? Remember Federal I-9 and State Reporting Requirements

Hiring for the Holidays? Remember Federal I-9 and State Reporting Requirements

South Dakota Retailers Association

If you're planning to hire employees, here's two of the reporting and paperwork requirements you need to remember:

  • REPORT NEW HIRES: When you hire a new employee, you must report that information to the South Dakota Department of Labor and Regulation within twenty calendar days after the date of hire. The information can be furnished online, by fax, phone or mail. For information, call the South Dakota New Hire Reporting Center at 888.827.6078 or visit http://dlr.sd.gov/ui/new_hire_reporting/default.aspx
  • FILL OUT I-9 FORM: Federal law requires that every employer who hires an individual for employment in the United States MUST complete a Form I-9, Employment Eligibility Verification Form, for each new person hired after November 6, 1986. This helps verify the employee's identity, and their eligibility to work in the United States. You must do this even if you personally know the person you are hiring. Form I-9 may be completed as soon as the employer has offered the individual a job and the individual has accepted the offer. Each newly hired employee must complete and sign Section 1 of the Form I-9 no later than his or her first day of employment. Employers must retain a Form I-9 for each person hired, either for three years after the date of hire OR one year after the date employment is terminated, whichever is later. The current version of the form - dated 07/07/17-N - must be used. For more information or a copy of the form, visit www.uscis.gov/i-9-central.

November 8, 2017

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